The Position

We’re looking for a proactive and organised General Admin VA with estimation experience to support a growing residential construction business in Australia. This part-time, remote role involves working closely with the business owner to develop systems and processes, manage day-to-day admin and operations, and help with accurate cost estimates for high-quality residential projects. If you’re detail-oriented, solution-focused, and thrive in a structured yet evolving environment, we’d love to hear from you.

Please note: This role is primarily focused on General Admin & Operations. If you're an estimator with no or little admin / operations experience, this role isn't for you. 

The Company

Our client is a well-established residential construction company with a strong focus on quality, process, and long-term relationships. Led by a small, hands-on team, the business is preparing for growth and seeking a long-term VA to support their internal operations.

About the role

What We’re Looking For

• You are a confident and experienced VA with a strong background in admin and operations.
• Someone who is proactive and enjoys creating order, building processes, and improving systems.
• Someone comfortable with construction-related admin tasks and supporting cost estimating.
  
  If you’re the VA we’re looking for, then apply now!

The Details

Job Location: Remote, work from home
Company Location: Australia
Job Type: Part-time (20 hours/week to start, with potential to move to full-time).
Working Hours (Philippine Time): 7am PHT start, with flexibility

Responsibilities

General Admin & Operations 

• Check inboxes, prioritise tasks, and flag any urgent client or supplier communications.
• Maintain and organise documentation in Google Drive, Dropbox, or similar platforms.
• Create and format SOPs, internal process documents, and job templates based on Loom videos or verbal instructions.
• Support the owner in implementing weekly admin routine and recurring task checklists.
• Bring structure to the business’s digital operations.

Construction admin & estimating support

• Upload and code invoices through WunderBuild, HubDoc, and Xero.
• Assist with the operational side of cost estimating such as organising quote requests, entering data, or formatting estimates.
• Track subcontractor quotes and follow up on outstanding information.
• Review and organise plans, drawings, and specs related to project estimates

Team Support & Coordination

• Be the main point of contact between the office and internal site team
• Assist with onboarding new team members by documenting systems and sharing SOPs.
• Help the business owner stay organised by managing task flows and weekly check-ins.

SOFTWARE SKILLS

• Google Workspace (Docs, Sheets, Drive, Calendar, Slides)
• Trello, ClickUp, or Monday.com
• WunderBuild (or willingness to learn), HubDoc, and Xero
• Loom or other screen recording tools
• Canva (basic to intermediate use)
  

We want to hear from you if you have…

• At least 4+ years of experience as a General Admin, Operations VA with exposure to cost estimating.
• Experience working directly with Australian, US, or UK clients.
• Familiarity with construction or service-based businesses, (estimating is a plus).
• Confidence using project management, CRM, and finance tools.
• Excellent English communication skills, written and verbal.
• Strong communication, time management, and attention to detail.
• A proactive attitude and the ability to manage multiple tasks independently.

You must also be someone that…

• Takes initiative and thinks ahead
• Is excited about building systems from scratch
• Communicates clearly and respectfully within a small team
• Thrives in a collaborative and structured work environment
• Is reliable, committed, and ready to grow with the role
  

This position is NOT for you if you…

• Don’t have experience with admin, operations, or digital tools
• Need to be told what to do every step of the way
• Don’t have a quiet, reliable remote setup
• Are juggling multiple jobs or VA clients
• Don’t prioritise consistency and communication